Wednesday, June 10, 2009
Rules for Video Conference
I may be young in my career (my grown-up life), but I have sat in a number of video conference and I am already frustrated with the way some individuals act! It just grinds my nerves and I want to yell “STOP IT!!” I get so frustrated sometimes, so I decided to write a few simple easy to follow guidelines.
• Don’t just assume that because you are home, you do not have to dress appropriately, please don’t join into the conference in your P.J’s. Do you hair, put on a clean shirt, maybe even a little make-up. People can see you.
• Pick a quiet spot, just because you are not in the office doesn’t mean that it is ok to have the TV, Radio or Children in the background drowning out the conference.
• Be aware of your surroundings, we don’t need to see what your bathroom looks like or be able to tell if you have done laundry in the last week or not. An office space is best.
• If you are leading the Conference, have someone to help you manage it, i.e. answer questions that are coming in, call your attention to points that participates are bringing up etc.
• Please pay attention when you are in a video conference, yes sitting at home is relaxing, but it is rude if you start to doze off or try to focus on something else.
• Do not eat or drink! Everyone does not need to see what you are having for lunch or listen to you chew…be polite.
• Remember if you are going to record the conference, get permission. This isn’t a phone tap & you are not the government. Get permission, have people sign off….whatever you feel is needed, you don’t want any backlash!
• Turn your cell phone off and your home phone down, just like in a movie theater the ringing is SO annoying and distracting. This also means don’t take any other calls as well!
• Please do not text or IM during a video conference, others can see you typing away.
• Do not minimize the conference and surf the web, you will be distracted and it will show!
• People are looking at you so please watch your non-verbal signals, you may be in the privacy of your own home, but some things do not need to be shared and you do not want to send the wrong message.
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